We are an Association, Event Management/Marketing company seeking a highly organized and efficient part-time Administrative Assistant to join our dynamic team. This individual will support our staff by handling administrative duties, managing schedules, and ensuring smooth office operations. The ideal candidate is a self-starter, proficient in multitasking, and capable of communicating verbally and writing effectively with various personalities. You will play a key role in the day-to-day operations of TPM and various clients.
Key Responsibilities:
- Respond to emails and phone calls
- Oversee and replenish kitchen and office supplies
- Manage meeting calendar for the management team, schedule meetings, and update appointments as needed
- Prepare communications, such as memos, emails, invoices, reports, and other correspondence
- Prepare meeting agendas, minutes and follow-up task lists
- Create and maintain electronic and physical filing systems
- Manage outgoing mail and handle incoming mail
- Process all payments and receipts for events and educational seminars
- Update client databases as needed
- Contact venues and vendors for pricing and quotes as needed
- Assist with client events as needed
- Other duties as assigned
- Develop and maintain a level of professionalism among staff and clientele
Qualifications:
- High school diploma or equivalent
- Proven experience as an administrative assistant or office admin assistant
- Knowledge of office management systems and procedures
- Proficiency in MS Office (Excel, Word, PowerPoint)
- Excellent time management skills and the ability to prioritize work
- Demonstrated willingness to learn new things
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
Why Join Us?
- Work in a collaborative and creative environment
- Opportunity to contribute to exciting events
- We’re a growing company that loves fresh ideas and innovation
- You’re interested in learning new skills, and you want to stretch professionally
- We have free coffee, tea and snacks
- We laugh - a-lot!
This role is for you if:
- You care about the work that you do
- You are a self-starter who does not require micromanagement
- You embrace technology with open arms and get excited about learning new systems and ways of doing things
- You can juggle multiple tasks and competing priorities while delivering quality and timely content
- You have exceptional communication skills
- “That’s not my job” is not in your vocabulary
- You’re hyper-focused on getting the details right
This is an in-office part-time (20-25 hours a week) role with potential for growth.
How to Apply:
Interested candidates should submit a resume and a cover letter outlining their qualifications and why they are a good fit for the role to michelle@theresaplacemedia.ca by March 15, 2025
